Scheduling & communication
Calendar sync
Syncing your calendars is the foundation of smart scheduling in Trickle. It helps prevent double-bookings, centralizes your availability, and unlocks powerful tools like Meet Links and Mail Agents. This guide shows how to set up and manage syncs with the right privacy settings for your needs.
Limits
The number of calendars you can connect depends on your Trickle plan:
Free – Up to 3 calendar accounts
Premium – Up to 5 calendar accounts
Elite – Unlimited calendar accounts
If you try to add more connections than your plan allows, Trickle will prompt you to upgrade or remove an existing connection.
Purpose
Calendar sync in Trickle means events from one calendar are mirrored in another. You select a source calendar (where the original event is) and a target calendar (where it will be copied).
Why sync your calendars?
Avoid double-bookings by centralizing all availability
Keep work and personal calendars aligned
Unlock features like Mail Agents and Meet Links
Improve scheduling accuracy across time zones or devices
Example: If you add a dentist appointment to your personal calendar, sync can block that time on your work calendar too, so no one books over it.
Privacy & visibility settings
Privacy Levels
Full Sync – Notes, participants, attachments, and all event details are shared.
Title + Location – Event shows with title and location only.
Private Sync – Event appears as “busy” with no other details.
Time Filters
All Hours – All events, regardless of time.
Office Hours Only – Events between your defined work hours.
Outside Office Hours – Evenings, weekends, or custom ranges.
Use Cases
Private Sync + Office Hours: Show you're busy during work hours, but not personal details
Full Sync + All Hours: Keep both calendars fully aligned, useful for hybrid work setups
Private Sync + Outside Office Hours: Avoid evening meetings without sharing personal plans
Set up
On Web
To set up calendar sync using a desktop browser:
Go to your Dashboard.
Navigate to Settings → Calendar Accounts.
Click Add Sync.
Select your source calendar and target calendar.
Choose your privacy level (Full Sync, Title + Location, or Private Sync) and time filter (All Hours, Office Hours Only, or Outside Office Hours).
Click Activate to start syncing.
You can pause, edit, or delete a sync at any time from the same screen.
On Mobile
To set up calendar sync on a mobile device:
Go to your Dashboard in your mobile browser.
Tap Settings → Calendar Accounts.
Tap Add Sync.
Select your source calendar and target calendar.
Choose your privacy level (Full Sync, Title + Location, or Private Sync) and time filter (All Hours, Office Hours Only, or Outside Office Hours).
Tap Activate to start syncing.
You can pause, edit, or delete a sync at any time from the same screen.
Managing Multiple Syncs
Trickle supports multiple sync pairs. For example:
Work → Personal
Personal → Work
Each sync pair is managed separately, so you can set different privacy levels for each direction.
Conflict resolution:
Items synced from Work to Personal will never be synced back, preventing duplicates.
Recurring events are mirrored but won’t duplicate if they already exist.
Items created by a sync will never sync themselves to another calendar.
Troubleshooting
Exceeded Plan Limit: You’ll receive a message prompting an upgrade or to remove an old sync
Revoked Permissions: Go to Settings > Calendar Accounts, and click Reconnect
Sync Stopped: You may need to re-add the calendar account
Apple/iCloud Specifics:
Requires 2FA
Needs app-specific password
Only works with your iCloud email address
Recurring Events & Aliases: Trickle detects duplicates and only syncs once; no endless loops
Related Features
Add Calendars & Inboxes – Make sure your accounts are connected
Mail Agents & Meet Links – These features require active sync
Web Dashboard – Full sync control and monitoring
FAQ
Why won’t my private events show up?
If you’ve set your sync to Private, events will block time on the target calendar but won’t display titles or details. This is expected behavior.
If sync is set to Office hours only or Outside office hours, events outside that window will be skipped.
If events aren’t showing up at all, double-check that you’ve connected and synced the correct calendar from your account (for example, your “Personal” calendar instead of your “Holidays” calendar). You can review and adjust this in your settings.
What happens if I downgrade my plan?
You’ll keep only the first 3 connected calendar accounts. Additional connections will be paused until you upgrade or remove them.
Do recurring events copy over?
Yes, Trickle mirrors recurring events. Conflicts and duplicates are automatically handled.
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