Tools
Scheduling links
Scheduling links let people book time with you without back-and-forth while fully respecting your availability, rules, and preferences.
You can create personal links for yourself, or team links that coordinate availability across multiple people.
Every scheduling link follows the same structure:
Link information (what guests see)
Meeting settings (how meetings behave)
Availability (when booking is allowed)
What scheduling links are for
Use scheduling links when you want to:
Share a single link instead of proposing times manually
Let guests book only when you’re actually available
Control duration, location, and booking window
Coordinate meetings with teammates automatically
Scheduling links work on their own, but they’re also reused automatically by Trickle when you schedule meetings from email.
Personal scheduling links
Personal links are for meetings where you are the only required attendee.
Examples:
Intro calls
Customer check-ins
1:1s
Office hours
Each personal link has its own rules, so you can create different links for different types of meetings.
Step 1: Link information
This is what guests see before booking.
Link title
The name of the meeting (e.g. “Quick chat with Alex”).
Custom link ID
Your unique URL path (e.g. /meet/alex/virtual).
Short description
A short explanation shown on the booking page (e.g. “Let’s find a time to meet!”).
This step is purely descriptive, it doesn’t affect availability or rules.
Step 2: Meeting settings
This controls how the meeting is created once someone books.
Calendar
Choose which connected calendar the event is added to.
Meeting location
Set how the meeting happens:
Online video conference
Physical location
Custom instructions
Meeting duration
Select one or multiple allowed durations (e.g. 30 min, 1 hour).
Guests can only book one of the durations you enable.
Booking offset
Control how soon meetings can be booked:
None
4 hours
Next day
Next week
Booking horizon
Control how far into the future bookings are allowed:
2 weeks
1 month
3 months
Unlimited
This step defines the rules of the meeting.
Step 3: Availability
This controls when guests can book.
Weekly availability
Choose which days of the week are bookable.
Daily availability
Limit booking to certain parts of the day:
Morning
Lunch
Afternoon
Dinner
Night
Only times that pass all rules will be shown.
Team scheduling links
Team links are used when multiple people must attend the same meeting.
Examples:
Sales calls with an account manager
Interviews
Project kickoffs
Leadership syncs
Required team members
When creating a team link, you select required team members. These team members must be Trickle users.
Trickle will:
Check availability across all selected calendars
Only show time slots where everyone is free
Automatically add all required members to the event
Guests never see unavailable options.
Default scheduling link
You can mark one scheduling link as your default link.
This default link is used automatically by Trickle when you schedule meetings from email using the mail assistant.
What this means:
Trickle applies the rules of your default link (duration, availability, booking horizon, location)
The email context can override specifics, like:
Suggested duration (“30 minutes” vs “1 hour”)
Time window (“next week”, “early next month”)
Participants or location mentioned in the email
Think of the default link as the baseline:
It defines how meetings normally work
The email conversation fine-tunes it when needed
You can change your default link at any time. The update applies instantly to future scheduling emails.
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